Guttman Community College participates in the Federal Work-Study (FWS) Program. This program enables qualified students to have part-time employment while pursuing a college degree.
What are the benefits of the Federal Work-Study Program?
There are a number of benefits associated with FWS participation. Some of the benefits are:
- If you have never had a job, the FWS program can give you your first exposure to the work place. FWS employers are often willing to give you on-the-job training.
- You can gain valuable job experience, especially if you find positions related directly to your program of study or career choice.
- You may use your FWS job as an employment reference when seeking regular employment after graduation.
- A FWS position can sometimes lead to a permanent job with the agency that hired you as a FWS student.
Federal Work-Study is offered on a first-come, first-served basis. Eligibility for this program is based on the financial status of the student and/or his or her family. Interested students who do not receive a Federal Work-Study in their financial aid offer may add their name to the waitlist (pending the availability of additional funding).
Federal Work-Study Eligibility Requirements
- Complete the Free Application for Federal Student Aid (FAFSA) and meet the eligibility criteria.
- Provide additional documents according to CUNYfirst “To-Do List” if required.
- Answer “Yes” to the question “Are you interested in being considered for work-study?” on the FAFSA application.
- Qualify for federal financial aid and have remaining financial need demonstrated through the FAFSA.
- Minimum half-time enrollment (6 credits) in the semester(s) you wish to work.
- Meet Satisfactory Academic Progress (SAP).
Federal Work-Study Offer Notification
You can view your FWS offer by logging into your CUNYfirst account. If you received Federal Work-Study in your financial aid package you must accept the offer in order to participate in the program. Accepting your FWS offer notifies the Office of Financial Aid that you are interested in participating in the program.
Federal Work-Study Waitlist
Federal Work-Study offers are packaged on a first-come, first-served basis; therefore, funding is limited. However, the Office of Financial Aid maintains a waitlist for interested students should additional funding become available. The Office of Financial Aid will notify you via your Guttman email if you have been approved for a FWS offer through the waitlist. To access the waitlist, click here.
Types of Federal Work-Study Placement
You must be placed in a job position in order to earn your Federal Work-Study funds. Guttman Community College offers three (3) types of placement opportunities.
Placement is made on-campus at either an academic department or administrative office at Guttman.
Organizations off-campus have a contract with CUNY to hire FWS students. The organizations are within the five boroughs, and the pay rate varies depending on the position.
Public Service Corps
Public Service Corps (PSC) is a paid internship that utilizes your Federal Work-Study offer. Submit a PSC application and resume to the Federal Work-Study Coordinator. The starting pay rate varies. PSC has a separate contract; students must submit all tax forms directly to PSC, not the FWS coordinator at Guttman.
Mandatory Federal Work-Study Placement Orientation
After you have accepted your FWS offer, you will be required to attend a mandatory FWS Placement Orientation. At the Orientation you will:
- Learn more about FWS and the benefits of participating in the program
- Learn how to search and apply for FWS jobs directly on the Grizzly Jobs and Internship Portal
- Learn what to do when you have been hired and the on-boarding process to start working. (See below for information regarding the on-boarding process).
- Hear from the Center for Career Preparation and Partnership (CCPP) about the services they offer such as:
- Workshops for resume and interview preparation
- Virtual Etiquette Bootcamp Series which is comprised of three sessions:
- Professional Email Etiquette – presenting your best self, email etiquette
- Virtual Meetings – how to use Zoom, control settings, best practices
- Virtual Interviewing – Interviewing tips and incorporating Virtual etiquette dos and don’ts.
Once you have been hired either on-campus or off-campus you will need to review the on-boarding information below and fill out the appropriate forms.
NOTE: All on-boarding for Public Service Corps is processed through PSC.
You can securely upload the required forms listed below using the “Document Upload” feature available in CUNYfirst Student Self-Service.
W4 Form (Employee Withholding)
Instructions for filling out the W4 (Employee Withholding) Form:
If you would like to have taxes withheld, indicate on Line 5 the number of allowances you are claiming. If you have no dependents, and no spouse, you can indicate a 0 or a 1.
If you do not want to have taxes withheld, skip Line 5 of the form, and write “Exempt” on Line 7.
I-9 Form (Employee Eligibility Verification)
Instructions for filling out the I-9 (Employee Eligibility Verification) Form:
You must submit a signed I-9 Form, along with acceptable documentation. You are required to submit one item from List A, or a combination of items from B and C. All documents must be current (unexpired).
IT-2104 or IT-2104-E (New York State Forms)
Instructions for filling out New York State Forms (IT-2104 or IT-2104-E):
New York State Form IT-2104 is for students who want to withhold New York State taxes. You must indicate the number of allowances on the form you wish to withhold.
New York State Form IT-2104-E is for students who do not want to withhold New York State taxes. This form should only be filled out if you are either (a) under the age of 18, (b) over the age of 65, or (c) a full-time (12 credit) student under the age of 25.
As a student-employee at Guttman Community College, you may be granted access to confidential and private records of students, faculty, staff, and applicants for admission or employment. These records are protected from disclosure to third parties under CUNY as well as federal and state privacy laws. Student records are protected by the Family Educational Rights and Privacy Act (FERPA) and must be treated as confidential. Therefore, it is an onboarding requirement to sign/date the FERPA Agreement.
Labor Pay Notice
The Labor Pay Notice is to be completed by the Office of Financial Aid and signed by the student. This form indicates the student’s pay rate and is required by New York State.
After You Start Working
Submitting Your Timesheet
Timesheets are submitted by FWS students to their supervisors and the Office of Financial Aid through the Online Timesheet on a biweekly basis. You will learn about timesheet submission at the Mandatory FWS Orientation.
When Will I Be Paid?
FWS students are paid biweekly, according to the dates on the payroll calendar. Timesheets submitted late will be retroactively processed and payment issued on the next payroll cycle.
How Will I Be Paid?
Students can receive their payment in one of two ways:
- Check: A paper check mailed to your address on file for the respective cycle date listed on the payroll calendar.
- Direct Deposit: FWS earnings are transferred electronically into your personal checking or savings account on the date indicated on the payroll calendar. Visit the Federal Work-Study Payments page on the CUNY website for more information regarding the direct deposit option.
What You Should Know:
- The average federal work-study offer ranges from $500 to $2000 per semester depending on the student’s financial need and funding availability.
- The current pay rate is $15.00 – $17.00 an hour.
- You may only be paid for hours actually worked on a bi-weekly basis.
- Students are permitted to work only one (1) position per semester.
- You and your supervisor are responsible for making sure you do not exceed your budgeted FWS offer amount.
- Once you have earned your maximum FWS offer, you must stop working since you cannot exceed your allocated FWS offer amount.
- You may not work past the last day of the semester or your last date of attendance.
- You must remain enrolled in at least 6 credits each semester in order to continue participating in the FWS program.
- Your work period is not to exceed 20 hours per week while classes are in session.
- You are required to take a minimum unpaid work break of 30 minutes after working 5 consecutive hours.
- You may not work during your scheduled class time.
- If you are unable to earn your entire FWS offer before the end of the academic year, the unearned portion of your offer will not be paid to you.
- FWS earnings are not included in the calculation of your eligibility for financial aid.